Services

SAP License Optimization Services

Reduce SAP Licensing Costs. Stay Compliant. Be Audit-Ready. Book your slot with our Certified Licensing Expert!
Schedule Now

Optimize or Overpay:
The SAP Licensing Reality

SAP licensing has become increasingly complex-particularly for organizations running SAP ECC, transitioning to S/4HANA, or operating under the Full Use Equivalent (FUE) licensing model. Rising costs, unclear license entitlements, and heightened audit scrutiny make license optimization a critical governance initiative-not just a cost exercise.

ToggleNow provides SAP License Optimization Services that help enterprises analyze real system usage, right-size license entitlements, and establish audit-defensible license positions using SAP-supported tools and methodologies, including SAP SAM4U and the S/4HANA Trusted Authorization Review (STAR) framework.

Our approach is transparent, SAP-aligned, and fully defensible during audits.

Case Study

Why SAP License Optimization Is Critical?

Many enterprises continue to face rising SAP licensing costs due to legacy role designs, excessive authorizations, and unclear license classifications—especially during ECC to S/4HANA transitions. Inflated FUE counts, reactive audit-driven clean-ups, and limited confidence in reported usage further weaken license governance and increase compliance risk.
Read the Expert article

Our SAP License Optimization Services

SAP ECC License Optimization

For organizations operating SAP ECC, we help align license consumption with actual system usage, not assumptions.

Our services include:

  • User and transaction usage analysis
  • Identification of unused, inactive, and over-licensed users
  • License reassignment based on real activity
  • Cleanup of dormant, duplicate, and technical users
  • Audit-ready documentation for SAP license reviews

This ensures ECC licenses are right-sized, compliant, and defensible.

Read More

S/4HANA Enterprise License Optimization

S/4HANA introduces a fundamentally different licensing model-focused on business usage and authorizations, not just named users. 

ToggleNow helps organizations:

  • Interpret S/4HANA licensing contracts and metrics
  • Analyze business roles and authorization usage
  • Identify high-cost or high-risk license assignments
  • Align access design with licensing strategy
  • Prepare clean, validated data for contract discussions and audits

This reduces uncertainty during conversions, renewals, and audits.

Read More

Full Use Equivalent (FUE) License Optimization

With the introduction of the Full Use Equivalent (FUE) licensing model—particularly for RISE with SAP and S/4HANA Cloud customers—SAP has fundamentally changed how usage is measured and billed. Licensing is no longer based on named users alone, but on how business activities are performed through authorizations and system usage. For organizations moving from S/4HANA on-premise to the cloud, understanding the right FUE requirements has become critical to avoid over-licensing, misclassification, and audit exposure.

FUE-based licensing requires precise correlation between authorizations, actual usage, and business activities, making structured analysis and optimization essential for cost control, compliance, and audit readiness.

We support:

  • FUE classification based on actual usage patterns
  • Identification of misclassified users
  • Reduction of inflated FUE counts
  • Alignment between security roles and license categories
  • Clear, auditable evidence supporting FUE calculations
  • This ensures licensing reflects how SAP is actually used-not theoretical access.
Read More

Indirect Usage (Digital Access) Optimization

SAP’s Digital Access licensing model governs how non-SAP systems, applications, and digital platforms interact with SAP—often without direct user logins. As enterprises adopt APIs, middleware, and cloud integrations, indirect usage risks increase significantly, frequently going undetected until an audit.

ToggleNow helps organizations assess and optimize Digital Access by analyzing document creation patterns, integration scenarios, and system interfaces to ensure licensing reflects actual usage.

Our approach helps:

  • Identify indirect access scenarios across connected systems
  • Analyze document types generated by external applications
  • Validate Digital Access classifications and entitlements
  • Reduce over-licensing driven by unclear integration usage
  • Prepare audit-ready evidence for SAP Digital Access reviews

This ensures indirect usage is transparent, compliant, and aligned with SAP’s Digital Access licensing framework.

Read More

Engine-Based Licensing Optimization

Engine-based licenses are tied to technical metrics, system usage, and business volume, making them one of the most complex and error-prone areas of SAP licensing. Misinterpretation of engine metrics, outdated assumptions, or uncontrolled growth often result in inflated license consumption and unexpected audit findings.

ToggleNow supports organizations in reviewing and optimizing engine-based licenses by validating usage data, understanding metric drivers, and aligning system configuration with contractual entitlements.

We help organizations:

  • Identify active and inactive SAP engine usage
  • Validate measurement logic against contract definitions
  • Analyze business and technical drivers impacting engine metrics
  • Optimize configurations to prevent unnecessary license consumption
  • Establish defensible positions for SAP audits and renewals

This structured approach ensures engine licenses are accurately measured, optimized, and audit-ready—without disrupting business operations.

Read More

Our SAP License
Optimization
Services

SAP ECC License Optimization

For organizations operating SAP ECC, we help align license consumption with actual system usage, not assumptions.

Our services include:
  • User and transaction usage analysis
  • Identification of unused, inactive, and over-licensed users
  • License reassignment based on real activity
  • Cleanup of dormant, duplicate, and technical users
  • Audit-ready documentation for SAP license reviews
This ensures ECC licenses are right-sized, compliant, and defensible.

S/4HANA Enterprise License Optimization

S/4HANA introduces a fundamentally different licensing model-focused on business usage and authorizations, not just named users.

ToggleNow helps organizations:
  • Interpret S/4HANA licensing contracts and metrics
  • Analyze business roles and authorization usage
  • Identify high-cost or high-risk license assignments
  • Align access design with licensing strategy
  • Prepare clean, validated data for contract discussions and audits
This reduces uncertainty during conversions, renewals, and audits.

Full Use Equivalent (FUE) License Optimization

With the introduction of the Full Use Equivalent (FUE) licensing model—particularly for RISE with SAP and S/4HANA Cloud customers—SAP has fundamentally changed how usage is measured and billed. Licensing is no longer based on named users alone, but on how business activities are performed through authorizations and system usage. For organizations moving from S/4HANA on-premise to the cloud, understanding the right FUE requirements has become critical to avoid over-licensing, misclassification, and audit exposure.

FUE-based licensing requires precise correlation between authorizations, actual usage, and business activities, making structured analysis and optimization essential for cost control, compliance, and audit readiness.

We support:
  • FUE classification based on actual usage patterns
  • Identification of misclassified users
  • Reduction of inflated FUE counts
  • Alignment between security roles and license categories
  • Clear, auditable evidence supporting FUE calculations
This ensures licensing reflects how SAP is actually used-not theoretical access.

Indirect Usage (Digital Access) Optimization

SAP’s Digital Access licensing model governs how non-SAP systems, applications, and digital platforms interact with SAP—often without direct user logins. As enterprises adopt APIs, middleware, and cloud integrations, indirect usage risks increase significantly, frequently going undetected until an audit.

ToggleNow helps organizations assess and optimize Digital Access by analyzing document creation patterns, integration scenarios, and system interfaces to ensure licensing reflects actual usage.

Our approach helps:
  • Identify indirect access scenarios across connected systems
  • Analyze document types generated by external applications
  • Validate Digital Access classifications and entitlements
  • Reduce over-licensing driven by unclear integration usage
  • Prepare audit-ready evidence for SAP Digital Access reviews
This ensures indirect usage is transparent, compliant, and aligned with SAP’s Digital Access licensing framework.

Engine-Based Licensing Optimization

Engine-based licenses are tied to technical metrics, system usage, and business volume, making them one of the most complex and error-prone areas of SAP licensing. Misinterpretation of engine metrics, outdated assumptions, or uncontrolled growth often result in inflated license consumption and unexpected audit findings.

ToggleNow supports organizations in reviewing and optimizing engine-based licenses by validating usage data, understanding metric drivers, and aligning system configuration with contractual entitlements.

We help organizations:
  • Identify active and inactive SAP engine usage
  • Validate measurement logic against contract definitions
  • Analyze business and technical drivers impacting engine metrics
  • Optimize configurations to prevent unnecessary license consumption
  • Establish defensible positions for SAP audits and renewals
This structured approach ensures engine licenses are accurately measured, optimized, and audit-ready—without disrupting business operations.
Our SAP License Optimization Services

Our SAP License
Optimization
Services

  • SAP ECC License Optimization
  • S/4HANA Enterprise License Optimization
  • Full Use Equivalent (FUE) License Optimization
  • Indirect Usage (Digital Access) Optimization
  • Engine-Based Licensing Optimization
SAP ECC License Optimization
For organizations operating SAP ECC, we help align license consumption with actual system usage, not assumptions.

Our services include:
  • User and transaction usage analysis
  • Identification of unused, inactive, and over-licensed users
  • License reassignment based on real activity
  • Cleanup of dormant, duplicate, and technical users
  • Audit-ready documentation for SAP license reviews
This ensures ECC licenses are right-sized, compliant, and defensible.
S/4HANA Enterprise License Optimization
S/4HANA introduces a fundamentally different licensing model-focused on business usage and authorizations, not just named users.

ToggleNow helps organizations:
  • Interpret S/4HANA licensing contracts and metrics
  • Analyze business roles and authorization usage
  • Identify high-cost or high-risk license assignments
  • Align access design with licensing strategy
  • Prepare clean, validated data for contract discussions and audits
This reduces uncertainty during conversions, renewals, and audits.
Full Use Equivalent (FUE) License Optimization
With the introduction of the Full Use Equivalent (FUE) licensing model—particularly for RISE with SAP and S/4HANA Cloud customers—SAP has fundamentally changed how usage is measured and billed. Licensing is no longer based on named users alone, but on how business activities are performed through authorizations and system usage. For organizations moving from S/4HANA on-premise to the cloud, understanding the right FUE requirements has become critical to avoid over-licensing, misclassification, and audit exposure.

FUE-based licensing requires precise correlation between authorizations, actual usage, and business activities, making structured analysis and optimization essential for cost control, compliance, and audit readiness.

We support:
  • FUE classification based on actual usage patterns
  • Identification of misclassified users
  • Reduction of inflated FUE counts
  • Alignment between security roles and license categories
  • Clear, auditable evidence supporting FUE calculations
This ensures licensing reflects how SAP is actually used-not theoretical access.
Indirect Usage (Digital Access) Optimization
SAP’s Digital Access licensing model governs how non-SAP systems, applications, and digital platforms interact with SAP—often without direct user logins. As enterprises adopt APIs, middleware, and cloud integrations, indirect usage risks increase significantly, frequently going undetected until an audit.

ToggleNow helps organizations assess and optimize Digital Access by analyzing document creation patterns, integration scenarios, and system interfaces to ensure licensing reflects actual usage.

Our approach helps:
  • Identify indirect access scenarios across connected systems
  • Analyze document types generated by external applications
  • Validate Digital Access classifications and entitlements
  • Reduce over-licensing driven by unclear integration usage
  • Prepare audit-ready evidence for SAP Digital Access reviews
This ensures indirect usage is transparent, compliant, and aligned with SAP’s Digital Access licensing framework.
Engine-Based Licensing Optimization
Engine-based licenses are tied to technical metrics, system usage, and business volume, making them one of the most complex and error-prone areas of SAP licensing. Misinterpretation of engine metrics, outdated assumptions, or uncontrolled growth often result in inflated license consumption and unexpected audit findings.

ToggleNow supports organizations in reviewing and optimizing engine-based licenses by validating usage data, understanding metric drivers, and aligning system configuration with contractual entitlements.

We help organizations:
  • Identify active and inactive SAP engine usage
  • Validate measurement logic against contract definitions
  • Analyze business and technical drivers impacting engine metrics
  • Optimize configurations to prevent unnecessary license consumption
  • Establish defensible positions for SAP audits and renewals
This structured approach ensures engine licenses are accurately measured, optimized, and audit-ready—without disrupting business operations.

How ToggleNow Delivers SAP License Optimization

SAP license optimization does not require expensive third-party tools or opaque calculators. Yet many providers rely on proprietary platforms, complex assumptions, and black-box logic—offering multiple justifications for higher license positions without clearly explaining how SAP itself measures usage.ToggleNow takes a fundamentally different approach.We believe license optimization must be transparent, SAP-aligned, and defensible. Our services are delivered using SAP-native, SAP-supported tools and frameworks, helping customers maximize value from their existing SAP investments while avoiding unnecessary spend on additional software.By leveraging SAP STAR and SAP SAM4U, we ensure licensing decisions are based on how SAP actually evaluates usage—nothing more, nothing less.STAR-Aligned License ValidationToggleNow leverages SAP’s S/4HANA Trusted Authorization Review (STAR) framework to validate license classifications and strengthen audit defensibility.Using STAR analysis, we:
  • Review user authorizations against SAP STAR rules
  • Identify excessive or conflicting access impacting license classification
  • Support trusted user determination
  • Improve transparency during SAP license audits
STAR analysis is a critical capability for organizations seeking credible, SAP-aligned license positions, especially in S/4HANA and RISE with SAP environments.SAP SAM4U–Based License Measurement & ValidationWe support enterprises using SAP SAM4U (Software Asset Management for SAP) as the foundation for license measurement, reporting, and governance.Our consultants help organizations:
  • Configure and validate SAM4U outputs
  • Accurately interpret usage and consumption data
  • Reconcile discrepancies between access, usage, and reported licenses
  • Prepare license positions aligned with SAP audit expectations
No proprietary tools. No black-box calculations. Only SAP-supported methods.

Why Choose ToggleNow?

Expertise & SAP Licensing Specialization

SAP licensing is not a generic advisory exercise. ToggleNow brings deep expertise across SAP authorizations, GRC, and licensing models—including ECC, S/4HANA, FUE, Digital Access, and engine-based licenses. Our consultants understand how authorizations, usage, and contracts intersect—and optimize licenses using SAP-approved methods.

Cost-Effective, SAP-Native Approach

We do not rely on expensive third-party tools or opaque calculations. ToggleNow uses SAP-native frameworks such as STAR and SAP SAM4U to deliver transparent, defensible license optimization. This helps customers avoid unnecessary tool investments while achieving measurable cost savings and audit readiness.

Proven, Audit-Defensible Outcomes

Enterprises trust ToggleNow to establish accurate license positions that stand up to SAP audits and contract reviews. Our engagements deliver reduced licensing costs, improved compliance posture, and clear audit evidence—giving customers confidence during renewals, RISE with SAP transitions, and audits.
Most enterprises don’t overpay because SAP licensing is unclear—they overpay because they rely on tools that don’t follow SAP’s own licensing logic.
H&N
Rebecca Roy
H&N – CEO & President
SME INSIGHT
Why Many Enterprises Are Overpaying for SAP License Optimization
7 out of 9
Enterprises evaluated were found to be overpaying for licensing optimization, driven by reliance on third-party tools instead of SAP-native measurement methods.
Read our SME Insight

Ready to Optimize Your SAP Licensing?

Ready to Optimize Your SAP Licensing?

If SAP licensing costs are rising-or audits feel uncertain-ToggleNow helps you regain control with clarity and confidence.
Schedule a SAP License Optimization Assessment
Testimonials

Client Experiences That Speak for Themselves

Talk to our SMEs
Reviewed on
Reviews

ToggleNow’s security and compliance frameworks are built to last. Their SMART Role redesign helped us to reduce our SoD and access risk by over 70%. We now operate with confidence knowing our SAP environment is both compliant and audit-ready.

Director – Risk & Compliance, Global Pharma
Security & Compliance – Pharma Sector

ToggleNow’s security and compliance frameworks are built to last. Their SMART Role redesign helped us to reduce our SoD and access risk by over 70%. We now operate with confidence knowing our SAP environment is both compliant and audit-ready.

Director – Risk & Compliance, Global Pharma
Security & Compliance – Pharma Sector

ThreatSense AI Data Guard has redefined our SAP cybersecurity strategy. The solutions proactive threat detection and automated controls helped us eliminate data exposure risks and achieve continuous compliance. The visibility and precision their solution provides have elevated our data protection standards across the enterprise.

Head of Information Security
BANKING AND FINANCIAL SERVICES INDUSTRY

ToggleNow delivered a flawless SAP migration to Rise with SAP while maintaining system integrity and compliance. Their collaboration, agility, and technical depth made them the ideal digital partner for our modernization journey.

VP – Enterprise Applications, Energy & Utilities
Private Cloud – Energy & Utilities

Smarter licensing for a cost-efficient SAP landscape

Still have questions?

Understand how license optimisation helps reduce spend and stay audit-ready

Schedule a Call
SAP License Optimization FAQ
SAP license optimization helps organizations reduce licensing costs and compliance risk by aligning SAP user licenses with actual system usage, authorization levels, and business roles across ECC and S/4HANA systems.
Unused or over-licensed SAP users are identified by analyzing transaction usage, authorization assignments, inactive accounts, and role activity to determine whether assigned licenses exceed actual business usage.
Common causes include unused users, excessive authorizations, outdated role designs, incorrect license classifications, and lack of visibility into actual SAP usage—especially during S/4HANA transitions.
SAP S/4HANA licensing shifts from traditional named-user models to usage-based and authorization-driven models, including Enterprise licenses and Full Use Equivalent (FUE) calculations, making accurate usage analysis critical.
Full Use Equivalent (FUE) licensing measures SAP usage based on business activities and authorizations rather than just user counts, requiring detailed analysis of roles, transactions, and actual system usage.
FUE counts can be reduced by cleaning up excessive authorizations, correcting license misclassification, redesigning roles, removing unused access, and aligning usage to SAP licensing rules.
SAP STAR (S/4HANA Trusted Authorization Review) analysis evaluates user authorizations against SAP-defined rules to ensure accurate license classification and trusted usage reporting for audit and compliance purposes.
Yes. SAP license optimization can be performed using SAP-supported tools and frameworks such as SAP SAM4U, STAR ruleset analysis, and SAP-native usage reports—without relying on proprietary calculators.
License optimization ensures accurate usage reporting, defensible license positions, and audit-ready documentation—reducing financial exposure and strengthening negotiations during SAP license audits.
No. SAP license optimization should be performed periodically—especially after role changes, user onboarding/offboarding, S/4HANA conversions, or before contract renewals and audits.
SAP license consumption is influenced by the authorizations assigned to users. Excessive or conflicting access often results in higher license classifications, making role design critical for cost control.
A structured SAP license optimization assessment typically takes a few weeks, depending on system complexity, number of users, and licensing model (ECC, S/4HANA, or FUE).
Deliverables usually include usage analysis reports, license right-sizing recommendations, FUE calculations, STAR-aligned findings, and audit-ready documentation.
Successful license optimization requires collaboration between IT, SAP security, finance, procurement, and audit teams to ensure accuracy, compliance, and cost transparency.
Not necessarily. SAP provides native, supported frameworks such as SAP SAM4U and STAR that enable accurate license measurement, usage validation, and audit-defensible reporting.
Organizations are often introduced to third-party tools during audits or cost-reduction initiatives, when urgency is high. Over time, proprietary data models and vendor-specific interpretations create long-term dependency.
Third-party tools may apply assumptions that differ from SAP’s official licensing frameworks, leading to inflated license positions and audit challenges.